Rajat Narang

Posts Tagged ‘cover letter step by step

Image       Cover Letter for job!! Sounds like a very common word these words, especially for the people who are looking for jobs or those applying to switch roles. If you remember the first time you saw a company demanded a cover letter, the first thing we did was to search on the internet, went through several cover letter templates and examples on websites, edited them and modified. Hence, a modified new version of cover letter was ready.

The same I did few years back when I was new to the job world. I cut, edited, added my words and made a whole new looking cover letter, I was pretty satisfied with my work.  Few days back while looking for a new role, I was just going through my CV and cover letter when I read it once. Oh dear!!! I was surprised that ”was it me who wrote this cover letter”. You would not believe me, that cover letter of mine looked so materialistic and artificial, so different than I am actually.

My point above is that every individual is different, we have played different roles in our profession. Our cover letter is a summary of our resume, is an inside view of our career in few words, so it should be original. Let us go ahead and exactly know how the letter should be written, comprising simple words and absolutely authentic. I have described the whole process in steps which will help you make it perfect.

Step 1, The cover letter should look customized to the company you are applying. Hence, add a HEADER and a FOOTER. A Header should be similar to your resume, start with your Address followed by your Contact Details, followed by your Name. Small font size of around ‘8’ is perfect to fit it in 3 to 4 lines.

The footer should have the address of the company you are applying. It makes the company HR executive feel that you have customized and taken efforts to write them a cover letter.  The font should be small like 8.

Step 2, Remember, the body of the cover letter has to be very organized. Maximum 3 to 4 paragraphs of 4-5 lines each should do your job.

Paragraph 1, It should be an overall view of your education as well as experience as in whole. Start with the professional experience followed by education, for instance, Experienced chemist with an in depth study of xxx  with MBA and Bachelors in xyz field. The next should follow your experience till now which will interest your recruiter to read ahead. The interest line you write should make a bridge between your expertise and reader’s brain. For instance, My major concentration in xxx subject adds to my skills.

Paragraph 2, It should explain the exposure you had with companies and places they exist. For instance, you worked in Asia,AmericaandEurope, so explaining the companies in these regions you can write that I have better understanding as I have already worked in these locations, which give me an insider view of complications. In case, if it is states that you have worked in, you can write that I worked in a Metropolitan culture in xx state and suburban culture in xyz state, hence I have better understanding both ways.

Paragraph 3, It should explain the various brands and brands within brands you have worked with, or may say you came across the brands while working on some brand. For instance, if L’Oreal Inc. you worked with, you can write worked on Garnier, Kiehl’s and xxx dyes development, and so on. You can add what was your role was in these brands, maybe marketing, research, development or strategy or anything.

Paragraph 4, It should be the concluding paragraph. It should show how passionate you are towards your work, how good a team member and leader you are. It should convey the message that you would be worth hiring due to your fast paced learning and absorbing abilities. You can even add that how good are your communication skills. It should covey to the person reading that you’ll be worth hiring to the role they are looking for. End this paragraph with that they should place a personal interview to better understand the enthusiasm and worth you can be to their organization.

Always end your cover letter with salutation and your name at the end on the left side. Now , you have the perfect recipe and guidelines to make a simple original cover letter to highly impress your future employer. Remember again, make it interesting and try to keep sentences short.

I hope next step is either you are writing your new cover letter now or have you already started while reading the steps!!! Any problem, email me anytime, I will love to provide you with a free sample cover letter.

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